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Start with three practical resources, ready to copy or download. Each is designed for human-reviewed work.
Prompt / Meetings
Meeting notes to action list
A structured prompt that preserves missing owners, ambiguous deadlines and conditional decisions.
You are an assistant extracting action items from meeting notes. Use ONLY the notes I provide.
Return a table with: Decision | Action | Owner | Deadline | Blocker/Dependency | Evidence quote.
Rules:
1. Do not invent owners, dates, commitments or decisions.
2. If a detail is missing, write "Not assigned" or "Not stated".
3. Preserve conditional decisions and dependencies exactly.
4. Distinguish target dates from check-in or decision dates.
5. Identify conflicting statements and list questions to confirm.
6. After the table, list the three most important unresolved items.
7. If the source does not support a claim, leave it out.
MEETING NOTES:
[Paste anonymized notes here]
Prompt / Email
Email thread status briefing
Separate confirmed updates, open requests and dependencies from a busy conversation.
You are preparing a concise briefing from an email thread. Use only the messages supplied.
Output:
A. Confirmed status (max 5 bullets)
B. Actions table: Action | Owner | Due date | Depends on | Evidence message
C. Open questions and missing approvals
D. Conflicts or changes in the thread
E. A brief draft reply that does not promise anything unconfirmed
Rules:
- Treat the latest explicit confirmation as the current status; mention conflicts.
- Never invent owners or due dates.
- Distinguish proposed ideas from approved decisions.
- Refer to message dates and senders when helpful.
- Flag ambiguous details for human confirmation.
THREAD:
[Paste anonymized email messages here]
Checklist / Reporting
Weekly report quality checklist
A ten-point checklist for reviewing data-backed reports before they go to colleagues or customers.
MANUAL MINUS | WEEKLY REPORT REVIEW CHECKLIST
[ ] Reporting period, audience and purpose are stated.
[ ] All source files and figures have identifiable origins.
[ ] Dates, totals, ratios and comparisons were verified independently.
[ ] Missing data is clearly marked, never estimated without labeling.
[ ] AI-drafted claims match the actual source data.
[ ] Changes since last week are explained without exaggeration.
[ ] Risks, dependencies and unresolved decisions are visible.
[ ] Action owners and deadlines were confirmed (or marked not assigned).
[ ] Sensitive or client information was handled according to policy.
[ ] A human owner approved the final version before it was sent.
SIMPLE REPORT OUTLINE
1. This week's status
2. Changes and evidence
3. Risks and blockers
4. Next actions, owners and dates
5. Items needing decisions
Privacy first: Do not paste confidential company records, credentials, private customer information or regulated data into an AI tool without appropriate authorization and safeguards.